Today, we live in an unpredictable world where the only constant is transition. Situations change in an instant, and the person who can adapt quickly is the one who succeeds. Take, for example, the latest terrifying COVID-19 scenario, which has resulted in a global lockdown. Companies are often in a state of turmoil during lockdowns. Working from home is a common solution, but it is difficult for both the employer and the employee. For corporations, it’s about efficiency, and for workers, it’s about getting the best work-from-home setup.
Furthermore, the added uncertainty and chaos in the immediate area does not support either party’s cause. As a result, it is at these times that businesses must consider their employees’ safety and efficiency. As a consequence, work-from-home scenarios are unavoidable.
Working from home can be difficult on efficiency, and having the right setup can help you resolve this. So, today, we’ll show you how to build the ideal work-from-home system for optimum efficiency.
To begin, consider why employees need a proper work from home setup.
The Importance of Having a Good Work From Home Setup
When it comes to working from home, or any other location for that matter, having a good setup is crucial. A well-thought-out setup can help restore normalcy and efficiency to a situation.
- As a consequence, if you work from home, you’ll need a proper workspace to get back on track.
Although it can appear in movies that people can function remotely from almost anywhere, this is not the case in real life. Improper work setup may have a negative impact on your productivity as well as your wellbeing and work life. Blurry vision, headaches, carpal tunnel syndrome, neck and back strain, and, most notably, poor body posture are examples of these symptoms.
- A good body posture has some beneficial effects on productivity, while a poor body posture can decrease productivity.
According to a report reported by UpRight and conducted by Ernst & Young, 71 per cent of workers with good posture exude a higher degree of trust. It also revealed that those in the study who had good posture were up to 75% more efficient at work.
- It is also important that you have a proper work setup in order to perform at your best while also improving your wellbeing.
Let’s get down to business now that we’ve developed this reality. To begin, you’ll need the following items to put together a suitable work from home setup.
The Best way to set up your home office
Until you start setting up your desk and computer, take a moment to think about how you want your home office to look. Consider what you’ll need to be effective when working from home. What are the important items you must have nearby, such as a water bottle or a cup of coffee, and what items must be nearby but can be stored?
We’ll start by discussing where in your home or apartment you can set up your home office. Then we’ll go over how to set it up quickly and easily.
Where will you set up your home office?
It’s a good idea to ask yourself a few questions before deciding where to put your home office:
What are the essentials for a home office? Do you spend the majority of your time on your computer or do you need additional space to work with printed documents?
- Do you do most of your job online? Is it important for you to have a fast and stable internet connection at work?
- Do you intend to have video conferences with your colleagues on a regular basis? When making a video call, what do you want the show to be playing in the background?
- Do you have any children at home? Do you require a peaceful, secluded location where you can function without being distracted or interrupted?
Start making a list of everything you’ll need to transform the room into a functional home office once you’ve chosen the best room in your house to set up your workspace. Create a list of your home office necessities and toss out everything that won’t help you be more efficient when working from home.
How to set up your home office?
It’s time to plan the actual layout of your home office once you’ve determined where you want to create it. Begin with the major components, such as your work desk, chair, phone, and computer screen. Then gradually fill your room with all of the little extras that will make your life simpler while still making it more enjoyable.
For ideas and inspiration on the perfect system, check out our list of 12 home office essentials below.
1. Ergonomic office chair
Since you’ll be sitting for a long time, it’s a good idea to start with a comfortable chair. In this situation, purchasing an ergonomic chair is the best option. Because of their extensive lumbar support, these chairs are an excellent choice for backache relief.
In this case, science also suggests using an ergonomic desk chair. Employees who use an ergonomic chair have less unpleasant effects during the day than those who do not.
2. Ergonomic Keyboard
A proper setup necessitates the purchase of high-quality equipment, especially in the case of a keyboard. An ergonomic keyboard, to be precise.
Since official work necessitates a considerable amount of time spent on your computer, particularly on your keyboard, your hands and wrists must always function properly. Carpal Tunnel Syndrome may develop if your wrists and hands are forced to operate in an uncomfortable position.
This is why, for a more relaxed working atmosphere, you should invest in a good ergonomic keyboard.
According to a ChevronTexaco report, people who use ergonomic devices are 44 per cent less likely to be exposed to workplace hazards than those who use conventional devices.
Online tools are the bread and butter when it comes to operating digitally. To combine performance and effectiveness into success, you’ll need the best mix of these.
While your official office will be well-equipped, your new work from the home system is likely to be lacking. As a result, it’s critical that you download and instal all of the required remote worker resources right away.
Some of these tools are:
- ProofHub, Trello, Monday.com, and Workfront are examples of project management software.
- Slack, Skype, and Zoom are examples of communication methods.
- Hubstaff, Officevibe, and JotForm are examples of management and monitoring software.
- Splashtop Business Access, for example, is a remote access method.
Additionally, make sure that your remote staff understands the value of online security. It is recommended, for example, to use additional software such as a VPN, which allows for reliable and private internet access.
4. Smart Virtual Assistant
In today’s world, being effective necessitates the use of the most advanced technologies. This is a reality.
Digital smart assistant tools such as Alexa and Google Assistant are one of these. When you’re working remotely and have to do it on your own, it can be exhausting. It is for this reason that a smart assistant is highly beneficial.
It not only gives your set up a more professional appearance, but it also aids you in your work. This can be found in a number of ways, including research, conference calls, to-do lists, official video calls or video conferencing, and so on. The applications of these smart devices in the workplace are virtually endless.
Aside from a digital assistant, your work from home office system should include a reliable internet connection, wi-fi, a camera, chargers, a good computer, and a keyboard.
5. A proper system
This is self-evident.
You’ll need to invest in a good device that can handle your workload. A bad machine can not only slow you down, but it can also test your composure and reduce your productivity.
To make your machine run faster, keep it updated with free space.
This can seem plain, but it has a significant impact. Work can become monotonous at times, and even the tiniest of things can inspire you to keep going.
You’d spend a lot of time stuck to your desk at your work from home setup because it’s “work.” Since this can be tedious at times, you can lighten things up. Purchase a desk that you love.
If you prefer small cute products, stylish fabrics, or simply large open spaces, we have something for you. Make sure that all of the work from the home furniture you’re considering for your home office ideas is suitable for you.
In this case, it’s worth noting that standing desks are very common these days. It’s because sitting all day puts you at risk for a variety of diseases and conditions. We will benefit from these.
7. Desk Lamp
Often opt for soft light when it comes to a desk lamp. Remember, this is a setup for you, not for hundreds of people, so power isn’t an issue. It is, in reality, better.
Soft light is preferable because it creates a calm and relaxing environment. This reduces tension and allows you to work more effectively and efficiently.
It’s also a good idea to avoid using too soft lighting, as this can have negative consequences. You should avoid working in dim lighting because it strains the eyes, induces nausea, headaches, and blurs vision.
So, when choosing to light, make sure to strike a balance between soft and dim light.
8. Natural Light
Consider placing your workstation near a window with plenty of natural light while planning your workspace. Natural light has been shown to have beneficial effects on our physical and mental health in studies.
Make sure your work from the home setup is near a few windows and a well-ventilated area in this situation. Open those curtains first thing in the morning and let the sun’s first rays brighten your day for full productivity.
9. A Yoga Mat
Working from home can be a very passive experience at times. It’s possible that you won’t be doing any physical activity for the rest of the day, which is unfortunate.
It is for this purpose that you must make time to exercise and practise yoga poses in order to maintain your fitness.
If you will intend to exercise later, things do not always go as planned. Try putting a yoga mat next to your chair so you can do some stretching or exercise in between tasks.
It may be while you wait for a large file to download or upload, or while you wait for connectivity to return, for example. This is a perfect option because you’ll get your work done while still engaging in the healthy practice.
Another excellent suggestion is to keep track of your activities. There are many items on the market that can help you monitor your behaviour and live a healthier lifestyle.
Make your work from home set up a little more vibrant. Plant a few houseplants in here to add to the aesthetics and overall freshness of the room.
A few plants scattered around the space provide fresh air, reduce tension, refocus resources, and provide a therapeutic experience.
According to a report, having plants in the workplace will increase productivity by 15%.
One of the many benefits of working from home is the ease with which you can work alone. To increase productivity, you can do whatever you want. One of them is the opportunity to listen to music through speakers.
Numerous studies have shown that music has a beneficial effect on the human mind, including success in any given job.
So, if you want to build one of the most productive home office setups, invest in some good speakers. This will help to relax your mind and put you in a good mood for more productive work.
Purchase a decent pair of Bluetooth speakers and start listening to whatever makes you happy.
12. Working Environment
Instead of trying too hard with a lot of stuff and being flashy all at once, a working atmosphere should be kept easy with the basics.
Make sure the colour scheme you choose for your workstation is appropriate. Keep it simple and stylish by using just a few colours. Avoid using bright colours.
As many electrical wires and cords as possible should be organised and hidden behind your desk. Keep the desk as empty as possible, with only the bare necessities.
Motivational posters can also be hung on the wall to help you get through stressful times.
Also, See The Best 15 Laptop Cooling Pads in 2021
There you have it: some of the basics for a high-productivity work from home system.
Aside from these, there is a slew of other home office concepts to consider.
Working in good conditions is important not only for efficiency but also for your mental health and employee morale.
If it’s your office or your work from the home workspace, keep your workstation clean at all times. Often, always plan items in the order that you want them to be.
Our professional life takes up a significant portion of our time. As a result, rather than merely enduring it, it is important to enjoy it.
We might as well start enjoying it in a positive environment now that we’re all caught up in it. So, roll up your sleeves and get your home office set up today!
After reading this article, let us know which ones you’re most likely to use at home. We’d also like to see your work from home set-up! Please contact us.
Until then, stay healthy and have fun at work!